EXTRA CURRICULAR ACTIVIES AND APEEE-RUN DAY CARE : COVID-19 PREVENTION MEASURES
The following measures are mandated by the Belgian Authorities. They apply to extra curricular activities and to after-school day care, and are in force as of September 2020. They are designed to ensure that safety is kept at the highest possible level and to prevent the spread of COVID-19. Steps include social distancing, cleaning, and protective behaviours.
1/ WHAT YOU MUST DO DURING THE HEALTH CRISIS: GENERAL SAFTEY RULES PERTAINING TO COVID-19 IN THE YELLOW COLOR-CODED SITUATION, IN FORCE AS OF SEPTEMBER 2020.
- Keep abreast of the situation as it evolves. Information is available from the usual channels, such as public information channels, COCOM (https://www.ccc-ggc.brussels/fr), commune administration communications, SPF Public Health, etc.
- Keep in touch with the Health Service of your Establishment and keep them informed of the measures that have been put in place. Let them know of any difficulties that may arise in the implementation of these measures.
- All staff and personnel associated with APEE are currently in the process of signing a sworn statement pertaining to their health status and to how the measures mandated by the Belgian Authorities are being implemented. All staff must be notified of the steps needed to implement the measures aiming at preventing the spread of COVID-19, both within the School and beyond it, especially as regards cleanliness and hygiene.
- Parents must be kept informed of all decisions taken within your particular area or section. In particular, it may happen that a section may have to shut down again.
- Strong emphasis is placed on upholding and monitoring hygiene, and ensuring that all the rules are heeded at all times. These include the regular washing of hands with soap for at least 30 seconds, sneezing or coughing in the crook of one’s elbow, disposing of any used tissue into a bin and thereafter washing hands again.
- The regular cleaning of common surfaces must be monitored and continually improved.
- All APEEE staff and personnel shall abide by the safety rules at all times, such as wearing a face mask at all times and regularly disinfecting their hands.
2/ PROTECTING AND INFORMING
- All staff and personnel must be kept fully informed of all safety and hygiene rules aiming at preventing the spread of COVID-19.
- All safety rules must be strictly heeded during extra curricular activities and day care
- The cleaning services must clean the premises every evening.
- Proctors and staff are tasked with extra cleaning, such as that of door handles, tables, toys, and sundry items after every class and/or activity. Adequate cleaning materials, such as disinfectant sprays, tissues and the like, must be available at all times.
- Social distancing must be upheld as much as possible.
- Hands must be kept clean at all times. Liquid soap, disinfectant, and paper towels and/or tissues must be available at all times.
- Rooms must be frequently ventilated.
- Should any personnel or member of staff develop symptoms consistent with those of COVID-19 , that person will leave at once, go home and take all the steps necessary to deal with the situation (doctor, test, etc.)
3/ SCHOOL DAY CARE AND EXTRA CURRICULAR ACTIVITIES
- Children are divided up into age groups. The groups convene in different areas. As per school rules in force, parents must wait for their children in the entrance hall located on Oscar Jesper avenue. Social distancing rules must be kept to in the entrance hall.
- Measures aiming at optimising road traffic and preventing snarls and/or thronging are in place during the day care and extra curricular activities time slots.
- Because access to locker rooms must remain limited, children taking part in sports are required to have their sports suits on before going to their sports class.
- So-called ‘contact sports’ are now subject to specific rules :
- Activities, such as karate, judo, etc. have been modified to enable social distancing
- All staff and personnel, including proctors and staff, must wear face masks at all times, regularly disinfect hands as well as working surfaces and items in use.
- Social distancing between participating pupils is not mandated by the rules in place. Nevertheless, proctors and staff will make every effort to ensure that contacts between pupils remain as limited as possible.
- Items and surfaces– including tatamis – shall be cleaned by proctors and APEEE staff with adequate antiseptics both before and after use
- Disinfectant gel dispensers are available to the pupils at the entrance of every room where day care and extra curricular activities take place.
- Proctors, staff and all accompanying personnel will ensure that the rules of social distancing are as much as possible kept to during activities.
5/ WHAT PARENTS AND PUPILS MUST DO
- Pupils must disinfect their hands before and after every activity they take part in.
- Further to the rules set forth by the Belgian Authorities here: directives de la Fédération Wallonie – Bruxelles en matière d’enseignement, secondary school pupils must have at their disposal a face mask at all times, which they must wear during all classes except during sport (specific steps will be taken by proctors to ensure social distancing is maintained as per ADEPS rules, and whenever distances allow). It is underscored here that it is every individual pupil’s responsibility that he or she has a face mask available. Should a pupil not have a mask, a face mask will be provided, at a cost to the parents of €1 the first time, but at a cost of €5 thereafter.
- It is highly recommended that nursery and primary children do wear a face mask.
6/ OTHER INFORMATION
- Extra curricular activities and day care will abide by the instructions and directives set forth by the Belgian Authorities (Fédération Wallonie-Bruxelles) and the School. Further information is available from the following web sites :
- FWB circular 7719 ( Hygiene rules within school establishments as relates to the COVID-19 epidemic)
- Protocoles ADEPS – for outdoor activities: http://www.sport-adeps.be/index.php?id=8719
- Indoor activities – ADEPS guidelines : this will be updated when and as circumstances require: http://www.sport-adeps.be/index.php?id=8719
7/ IF AND WHEN PUPIL(S) BECOME(S) INFECTED
- If a pupil becomes infected during class hours, the School shall then abide by the Case Management Protocol as stipulated in the Belgian Authorities’ (Fédération Wallonie-Bruxelles) document 7713 (attached).
- If a pupil becomes infected after class hours (until 4.30 p.m.), the child shall first be taken to the infirmary. Thereafter the School shall abide by the Case Management Protocol as stipulated in the Belgian Authorities’ (Fédération Wallonie-Bruxelles) document 7713 (attached).
- If a pupil develops symptoms during extra curricular activities or day care (after 4.30 p.m.), the child shall first be taken to a room set aside for this purpose (the ‘medical room’).
- Accompanying staff must provide the child with a face mask and disinfectant gel
- Accompanying staff must immediately notify the Office for extra curricular activities
- The Office for extra curricular activities will contact the parents at once and ask the parents to come fetch their child as soon as possible.
- The child is handed over to the parents and/or goes home
- After the infected child has left, the premises shall be ventilated and disinfected.
- The parents must immediately visit with a doctor, who will decide whether a PCR2 test must be carried out and whether the child can attend school or not.
- As per the Belgian Authorities’ instructions, whenever a test is carried out, the child must remain in isolation at least until the test results become known. If COVID-19 is suspected, the doctor is bound to require that other people sharing the same living space (siblings…) self-isolate at least until the test results are known.
- Should a proctor or accompanying staff suspect a case, that member of staff must call the Office for extra curricular activities at : 02/761 93 70. If school nurses are still present, the child shall be taken to the infirmary. The nurses will then contact the parents. After 4.30 p.m., when the nurses are no longer expected to be present at the School, the Office for extra curricular activities will contact the parents at once.
8/ IF DAY CARE PROCTORS AND/OR EXTRA CURRICULAR STAFF BECOME INFECTED
- Should a member of extra curricular activities staff or a day care proctor develop symptoms, APEEE shall abide by the Case Management Protocol as stipulated in the Belgian Authorities’ (Fédération Wallonie-Bruxelles) document 7713 (attached).
9/ORANGE CODE SITUATION
ORANGE CODE :
- Whether day care can be provided at all will be ascertained at that time. This will also depend on whether ‘class bubbles’ can be set up.
- Any extra curricular activities which can be conducted remotely will be provided on-line. Details shall be communicated when and as needed.
10/ RED CODE SITUATION
RED CODE : Day care and extra curricular activities can no longer be provided at the School
- Any extra curricular activities that can be conducted remotely will be provided on-line. Details will be communicated at the appropriate time.
Note : This document will be updated if and when new measures come into force, as set forth by the Belgian and/or the School Authorities.